Lounge Reservation Rules · Reservation Application · Westgate Home

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The Westgate lounge is available to all Westgate residents for parties and other functions. The Graduate Coordinators (westgate-gc@mit.edu) manage the reservation administration.

Reservations

• Reservations are required for private parties, organized meetings, and other similar activities. Reservations may be made up to 30 days in advance. To make a reservation, complete the online reservation form.
• Reservations cost $5 per 4 hours. Reservation fees should be paid with checks only (made out to MIT) and left in the drop box outside of the Graduate Coordinators' apartment (G-6, map here). Do not leave checks in or around the Graduate Coordinators' mailbox. Money collected from reservations will be deposited in Westgate's general account.
• Reservations may be cancelled at any time; however, the fee is forfeit if the reservations are cancelled less than a week in advance.
• Lounge reservations for weekend evenings (5pm-12am) are usually highly sought after. In an effort to evenly distribute these reservation times, lounge policy dictates that each resident or group may only reserve one weekend evening reservation per month (even if the group includes multiple Westgate residents). If a weekend evening is still available five days in advance (e.g., as of Sunday, a Friday evening is still open on the calendar) any individual or group is allowed to reserve that weekend evening, regardless of other reservations they may have that month.
• All reservation requests are subject to the discretion of the Graduate Coordinators.

Lounge Treatment

• The individual making the reservation is responsible for the condition of the lounge and its contents as well as the conduct of all guests. This individual is also financially responsible for all damages made, including those made by guests. Abuse of the lounge will result in a complete loss of reservation privileges.
• Smoking is not permitted in the lounge. There is no external ventilation in this room, and it is used by the entire Westgate community.
• Arrangements must be made to admit guests into the building. Blocking or propping doors external to the building is a security breach and is absolutely not permitted.

Cleaning

• You must clean the lounge after using it. Wipe all tables and countertops with a clean, damp cloth.
• Brush off the furniture with a whiskbroom.
• Vacuum the carpeted area and sweep the kitchen floor, mopping up all spills with a clean, damp mop after sweeping.
• Rinse out the sink.
• Clean spills in the oven and on the stovetop.
• Empty and clean the refrigerator.
• Empty and replace the garbage bag in the kitchen and place it in a waste receptacle outside of the lounge.

Alcohol Policy

• If alcohol is to be present at a lounge event, it must be appropriately indicated on the online reservation form. The proper forms must also be filled out and submitted (see below).
• If alcohol will be present and there will be 50 or fewer guests, the Westgate Alcohol Registration Form must be completed and submitted to the House Manager's office in person, between 8:30am and 3:30pm, Monday through Friday, at least 72 hours before the event.
• If alcohol will be present and there will be more than 50 guests, the MIT Event Registration Form must be completed and submitted and all policies outlined at Alcohol Policies and Procedures @ MIT must be understood and followed.